Overview
As a ClearCorrect provider, you will need to submit various types of orders during your patient's treatment. This article details the steps for creating each type of order.
For in-depth guidance and tips on case submission, we encourage you to join one of our eLearning courses in Ortho Campus, where you'll find comprehensive instructions and information.
In this article we will cover how to create an order for:
- New Aligner Orders
- Retainer Orders
- Revision Orders
- Replacement Aligner Orders
Before You Create Orders
Before creating orders in the Doctor Portal, we recommend you take the following actions:
- Register as a provider
- To create any type of order in the Doctor Portal, you must be registered as a ClearCorrect provider. For more information on how to register, please refer to the following article:
- Informed Consent
- Before creating a new aligner order, have your patient read and sign a Patient Informed Consent to ensure they understand the risks and benefits of clear aligner therapy. You can download a sample form from the footer of the Doctor Portal (please ensure it complies with your local laws) and retain the signed document for your records.
How to Create New Aligner Orders
To open a New Aligner Order form:
- Select the link in either:
- Management menu in the header
- Hover over the plus button located in the Manage Orders section on the home page
- Management section in the footer
- You will be taken to the Create an order page and can begin the workflow for creating your order
New Aligner Order Form
The New Aligner order form consists of five steps to complete your order.
Step 1: General Information
| Step 1 | Details |
|---|---|
| Treating Practice | Select the practice you are treating this patient from. This is where the aligners will be shipped. |
| Patient Information |
Patient information includes:
|
| Treatment Information |
Treatment information includes:
|
Step 2: Records Uploader
The Records Uploader features three tabs for uploading case records.
We require either intraoral scans or PVS impressions of the upper and lower arches.
Note for PVS Impressions: We only accept any silicone-based impression material, including PVS, VPS, and polyether material. Alginate won’t work, and neither will stone models. We need impressions for both arches—even if you’re only treating one arch bite registrations are optional. Use disposable impression trays—metal and mesh trays can’t be scanned. Physical records will not be returned; they are disposed after processing.
We require photos of eight specific angles:
- Full face (not smiling)
- Full face (smiling)
- Profile (not smiling)
- Occluded buccal view of anterior
- Occluded buccal view of right lateral
- Occluded buccal view of left lateral
- Occlusal view of upper arch
- Occlusal view of lower arch
You can streamline your workflow with the ClearCorrect® Sync App for more efficient practice management. The ClearCorrect Sync App is a mobile/tablet-based application available on both Android™ (via Google Play™) and iOS (via the Apple® App Store) devices. The mobile application can be used to easily capture patient photos, start, review, and manage your cases. For more information about the ClearCorrect Sync App please refer to the following article:
- Lateral
- Panoramic
- Periapical
Step 3: Treatment Approach
The treatment approach defines your overarching vision for the patient's treatment. Here you’ll define the treatment protocols for the case and provide instructions to the ClearCorrect Treatment Designer for preparing the Treatment Setup.
You’ll have two options to choose from:
- Permanent
- The stage where only permanent teeth are present.
- Mixed Dentition
- The stage where both primary and permanent teeth are present.
Whether your patient has permanent or mixed dentition, you’ll have two treatment approaches to choose from:
- Aesthetic
- An Aesthetic approach will focus on simple alignment in the anterior aesthetic zone with no molar movements.
- Full Arch Correction
- A Full Arch Correction approach will consider all underlying orthognathic and orthodontic conditions.
Your choice of Permanent or Mixed Dentition and Aesthetic or Full Arch Correction will prompt you to select from different protocols and treatment options in the order form.
Step 4: Additional Instructions
These details serve as supplemental information that can be included in the order form:
| Instruction | Details |
|---|---|
| Wear Schedule |
Select your preferred wear schedule for the patient. You can choose from:
|
| Treatment Duration |
You can choose to have the treatment duration:
|
| Additional Instructions |
Provide any additional instructions for the case, including:
|
| Additional Information | Provide us with any detailed explanations or instructions for the case |
Step 5: Submit
First consider if you wish to add Treatment Planning Services (TPS) to the case. To learn more about TPS, please see the following article:
Follow these steps to complete and submit the case:
-
If you’ve chosen to use TPS for the case, add it to your order.
- Confirm that you have obtained a signed Patient Informed Consent.
- Confirm that you’ve read and agree to ClearCorrect’s current Terms & Conditions. Terms are updated periodically, so we suggest you click the link to review the latest version.
- Confirm that you have read and accept the Straumann Group’s Privacy Policy.
- Then click SUBMIT and we'll start creating your treatment setup.
Printing Shipping Label and Shipping Instructions
If you are submitting PVS impressions, please see the following article for more information on how to ship these to ClearCorrect.
Case Pricing/Payments
The pricing and treatment options for the order you created is provided once you have reviewed and approved the treatment setup for that case. There isn't a guideline for selecting the correct treatment option as it entirely depends on your and the patient's treatment goals, but we have provided some information that may help you in this article.
As soon as you approve the treatment setup, we’ll start making the aligners.
How to Create a Retainer Order
Retainers can be ordered for both new and existing patients. This section covers the workflow for each type of retainer order.
To open a New Retainer Order form:
- Select the link in either:
- Case Details page by clicking on the Case Actions dropdown menu
- Management menu in the header
- Manage Orders section where you can hover over the plus button located to the right of the words Manage Orders
- Manage Orders section to select a specific case (for Existing Patients)
- Management section in the footer
- You will be taken to the Order retainer page and can begin the workflow for ordering your retainer
New Patient Retainer Order Form
Let's look at the workflow to create a retainer order for a new patient.
| Step | Details |
|---|---|
| 1. New Patient Name | Provide the new patient's first and last name |
| 2. Treating Practice | Select the practice you are treating this patient from. This is where the retainers will be shipped |
| 3. Arches |
Select the arches for which you need retainers |
| 4. Records |
Specify whether you’re submitting scans or impressions for the retainers; if scans, upload them here |
| 5. Additional Instructions | Add any additional instructions that you may want to provide |
| 6. Retainer Sets | Indicate the number of retainer sets you want to order |
| 7. Payment Method | Select your payment method |
| 8. Terms and Conditions | Confirm that you have read and agree to the Terms and Conditions |
| 9. Submit |
You have the option to:
When you click Submit, you'll receive an order confirmation, where you can review your details before finalizing the order. |
Existing Patient Retainer Order Form
Let's look at the workflow to create a retainer order for an existing patient.
| Step | Details |
|---|---|
| 1. Existing Patient Name |
Choose the existing patient from the dropdown list. |
| 2. Arches |
Select the arches for which you need retainers |
| 3. Records |
Indicate whether you’re submitting scans, impressions, or using an existing model for the retainers.
|
| 4. Additional Instructions | Add any additional instructions that you may want to provide |
| 5. Retainer Sets | Indicate the number of retainer sets you want to order |
| 6. Payment Method | Select your payment method |
| 7. Terms and Conditions | Confirm that you have read and agree to the Terms and Conditions |
| 8. Submit |
You have the option to:
When you click Submit, you'll receive an order confirmation, where you can review your details before finalizing the order. |
How to Create a Revision Order
To open a Revision Order form:
- Go to the Manage Orders page and click on the case that you want to revise; this will open the Case Details Page.
- Click on the Case Actions dropdown menu at the top right side of the Case Details page, then select REVISE.
You will be taken to the Revision order page and can begin the workflow for ordering your revision.
Let's look at the workflow for ordering a revision for a case.
| Step | Details |
|---|---|
| 1. TPS | Consider if you want to add TPS to this case |
| 2. Case Upgrades | Consider if you want to apply a Case Upgrade to this case |
| 3. 3D Models | Specify whether you’re submitting scans or impressions for the revision; if scans, upload them here |
| 4. Photos | Photos are optional for revisions but can be helpful. If you have new photos for the revision, upload them here. |
| 5. Clinical Features | Indicate any Clinical Features that you want included in the revision, you can select from:
|
| 6. Instructions | Provide any details or instructions that you want the Treatment Designer to consider when creating the Treatment Setup |
| 7. Submit |
You have the option to:
When you click Submit we'll start creating the treatment setup. |
You can see the status of your revision order at the top of the Case Details page.
How to Create a Replacement Aligner Order
To open a Replacement Aligner Order form:
- Go to the Manage Orders page and click on the case that you want to order replacement aligners for; this will open the Case Details Page.
- Click on the Case Actions dropdown menu at the top right side of the Case Details page, then select REPLACEMENTS.
You will be taken to the Replacement order page and can begin the workflow for ordering your replacement aligners.
Let's look at the workflow for ordering replacement aligners for a case.
| Step | Details |
|---|---|
| 1. Steps |
Select a single step, sequence of steps or range of steps that you want to order replacement aligners for:
|
| 2. Update | Select the Update button to update the steps and to calculate the cost for the replacement aligners |
| 3. Payment Method | Select your payment method |
| 4. Acknowledgement | Acknowledge that the replacement aligner order is not a product quality complaint and that you understand the aligners will be reproduced exactly as they were originally |
| 5. Terms and Conditions | Confirm that you have read and agree to the Terms and Conditions |
| 6. Submit |
You have the option to:
When you click Submit, you'll receive an order confirmation, where you can review your details before finalizing the order. |
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