ClearCorrect Case Gallery: Steps to Create and Submit a Case

Overview

Submitting a case to be featured in the ClearCorrect Case Gallery is straightforward. This article outlines the basic steps for registering for a Case Gallery account, creating your submission, and the necessary information and records required.

Let's look at how to create and submit a case in the Case Gallery.

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Register for a Case Gallery Account

If you don't already have an account in the Case Gallery, you'll need to create one in order to submit a case. Follow these steps to register for a Case Gallery account.

1. Go to https://results.clearcorrect.com/.
2. Click on "Register".
3. Complete the registration form questions.
4. Confirm that you have read and agree with the Case Gallery Terms & Conditions.
5. Confirm that you have read and agree with the Case Gallery Doctor Consent Agreement.
6. You will receive an email with a link to complete setting up your Case Gallery account.

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Creating a Case Submission Form

You can start a case submission form from two locations: either click on 'Submit a Case' in the header or 'Create Submission' in your Dashboard.

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Required Information and Sections of the Case Submission Form

The case submission form is similar to any online form, with fields requesting specific information that must be completed and submitted for review. In the sections below, we will review the required information for a Case Gallery submission, and provide helpful tips to support you in getting your case published.

Patient information

This section requires basic information about the patient, which will help us understand the patient's condition and treatment plan. 

You will need to provide the following information:

Patient Case Number

The case ID number is needed to validate the case. This can be located on the Case Details page in the Doctor Portal.

Classification

Identify whether the patient has a Class I, Class II Div 1, Class II Div 2 or Class 3 occlusion.

Patient Gender

Identify if the patient is male, female or other.

Level of Difficulty

Indicate whether this case was considered predictable, moderate, or difficult to treat. A parameters guide is available to help determine the difficulty level if needed.

Patient Date of Birth

This information will inform whether the patient is an adult or in the mixed dentition age range.

Treatment Option

Identify which ClearCorrect Treatment Option was used to treat this case.

Number of Aligner Sets

Include the total number of aligner sets that were used to treat the case.

Wear Schedule

Identify the wear schedule followed by the patient: 1-week, 10-days, 2-week, or 3-week intervals. This will indicate the duration of the treatment.

Chief Complaint

Provide details regarding the patient's chief complaint. What was bothering them about their teeth or smile? What did they want corrected or fixed when they came to you?

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Treatment Summary

The information requested in the Treatment Summary section will offer insights into the patient's clinical condition, the treatment techniques used, and the details of the achieved results.

Submission Materials

Indicate what type of Intraoral Scanner was used to submit the case, or if you used PVS impressions.

Type of Retention

Identify what type of retainer was used at the end of treatment.

Aligner Material

If the case was treated before the release of the ClearQuartz™ material in August 2020, please indicate that here.

Other Products Used

(Optional) If any other products, such as whitening, Smile Design, or Remote Monitoring, were used during treatment, please indicate that here.

Number of Revisions

(Optional) If there were any Revisions used during treatment, indicate how many here.

Total Treatment Time

Specify the total duration of the treatment, including any Revisions.

Reason for Revision

(Optional) Provide detailed information about each revision used for the case. Why was the revision needed? What were the clinical indications? What was the goal of the Revision?

Clinical Conditions

Select any of the clinical conditions present in the patient from the provided list.

Treatment Techniques

Select any of the treatment techniques used to treat the patient from the provided list.

Results Achieved

This section is for highlighting the outcomes of the treatment. Which clinical conditions were corrected or improved? Did any Revisions meet their goals? Were the overall treatment goals achieved? Was the patient's chief complaint addressed? How did the patient feel about their treatment? Please be as detailed as possible.

Additional Comments

Here, you can add any additional details or information about the case and treatment. For example, you might describe a specific treatment approach, mention the use of auxiliaries, including how and when they were used, or provide other relevant details.

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Photos

Submissions require before and after photos from five different angles. You can also provide progress photos (such as at the beginning or end of a revision) if available. Photos are extremely important for cases submitted to the Case Gallery, as they serve as the main visual element.

Let's review the details and requirements for these photos.

There are specific photo quality standards that must be met for cases to be published in the Case Gallery. Please ensure that your before and after photos meet these standards before submitting to avoid the risk of your case being rejected.

• Photos must not include any patient identifying factors, such as the nose, eyes, cheeks, or other facial features.
• No fingers or gloves should be visible in the photo.
• Ensure there are minimal distractions such as retractors or visible lips in the photo.
• No visible food or excessive saliva visible in the photo.
• The photo must not be blurry, over-exposed, washed out or too dark.
• Ensure you use the same camera and orientation for both the before and after photographs. This consistency will guarantee that the photos align correctly when uploaded to the Case Gallery.
• A minimum width of 1000px is preferred to ensure the photos align properly when uploaded.

For detailed guidance on recommended positioning and techniques for capturing high-quality clinical photos from each of the required 5 angles for Case Gallery submissions, please visit our article on this topic.

Examples of Photos to Avoid

Let's review some examples of photos that would be rejected to understand what not to submit.

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Treatment Setup and Treatment Video

You have two options to feature the Treatment Setup in the Case Gallery:

1. Provide the sharable link which you can obtain from your Doctor Portal account or from ClearPilot. Include the password if one was provided.
2. Upload a screen recording of the Treatment Setup directly. Save the recording to your computer and use the file upload box in the submission form to upload.

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Radiographs

You may choose to include radiographs from before and after treatment. You can upload before and after cephalometric x-rays and/or a before and after panoramic x-ray. While optional, radiographs are encouraged as they offer additional detail for the case.

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STL Files

You have the option to include STL files for the case if desired. Use the file upload box in the submission form to upload your STL files. Although these files are not displayed in the Case Gallery, including them can support their use in other marketing or educational materials.

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Conclusion

Creating and submitting a case to the Case Gallery is a simple process. With all the necessary records and information at hand, it can be completed quickly and efficiently. Showcase your successful treatment outcomes and contribute to advancing orthodontic knowledge and best practices through the ClearCorrect Case Gallery.

Start sharing your cases today!

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